JOB OPPORTUNITY

Administrative and Program Assistant

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About Us

The Copper Island Health and Wellness Centre (CIHWC) is a community-based, not-for-profit health and wellness hub operated by the South Shuswap Health Services Society (SSHSS) and governed by a volunteer Board of Directors.

Since 2013, SSHSS has worked to improve access to health, wellness, education, recreation, and social support services throughout the South Shuswap. Located in the Blind Bay Marketplace, the Centre provides space for allied health professionals, fitness and wellness programs, educational workshops, community events, and services that help residents maintain healthy, active, and connected lives.

Our mission is to make health and wellness opportunities accessible to all members of our community while supporting seniors and aging adults to remain active and independent in their homes and communities.

The Opportunity

We are seeking a highly organized, detail-oriented, and community-minded Administrative and Program Assistant to support the daily operations of the Copper Island Health and Wellness Centre.

This position is ideal for an experienced office administrator who enjoys working with people, managing multiple priorities, maintaining accurate records, and ensuring the smooth operation of a busy community facility.

Reporting to the Executive Director, the Administrative and Program Assistant is responsible for coordinating office administration, supporting programs and events, maintaining records and financial documentation, assisting with communications and marketing, and providing excellent service to clients, contractors, volunteers, and community partners.

This is an exciting opportunity to contribute to the health and wellbeing of the South Shuswap while working in a collaborative and supportive environment.

Key Responsibilities

Office Administration

The successful candidate will take primary responsibility for ensuring the efficient day-to-day operation of the Centre, including:

  • Managing incoming telephone calls, emails, correspondence, and visitor inquiries in a professional and timely manner
  • Maintaining office systems, filing systems, records, databases, and contact lists
  • Coordinating room bookings, schedules, calendars, and facility use
  • Preparing correspondence, reports, meeting materials, and presentations
  • Maintaining membership, client, volunteer, contractor, and program records
  • Tracking office expenses and maintaining financial records and supporting documentation
  • Assisting with bookkeeping processes, invoice tracking, and budget monitoring
  • Ordering office supplies and maintaining inventory levels
  • Supporting the Executive Director and Board of Directors with administrative tasks as required
  • Maintaining confidentiality and safeguarding organizational records
  • Ensuring records are accurate, complete, and organized in both paper and electronic formats
  • Supporting grant reporting and data collection requirements
  • Other related administrative duties as assigned

Program Coordination

  • Coordinate and administer community health, wellness, education, and recreation programs
  • Schedule programs, workshops, service providers, instructors, and contractors
  • Coordinate facility bookings and program logistics
  • Assist with program budgets and monitor expenditures
  • Maintain participant registration and attendance records
  • Collect program statistics, participant feedback, and outcome data
  • Prepare reports for funders, management, and the Board of Directors
  • Ensure compliance with applicable policies, procedures, and program requirements
  • Work collaboratively with volunteers, community partners, and service providers
  • Assist with special events, community outreach activities, and promotional initiatives

Communications and Community Engagement

  • Update website content and event information
  • Manage social media platforms and community communications
  • Prepare newsletters, promotional materials, posters, and program advertisements
  • Respond to inquiries from community members and stakeholders
  • Help maintain and promote the Centre’s Seniors Resource Program and related services

Qualifications and Skills

Required

  • Demonstrated experience managing office operations, records, schedules, and multiple priorities
  • Exceptional organizational and time-management skills
  • Strong attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office 365, including:
    • Word
    • Excel
    • Outlook
    • PowerPoint
    • Teams
  • Experience maintaining electronic filing systems and databases
  • Ability to work independently with minimal supervision
  • Strong customer service and interpersonal skills
  • Ability to maintain confidentiality and exercise sound judgment
  • Experience preparing reports and maintaining accurate records

Preferred Assets

  • Experience working in a non-profit organization
  • Experience with bookkeeping, accounts payable/receivable, or financial recordkeeping
  • Experience coordinating programs, events, or community initiatives
  • Knowledge of grant reporting requirements
  • Experience managing websites and social media platforms
  • Post-secondary education in Office Administration, Business Administration, Public Administration, Community Development, or a related field an asset

Personal Attributes

The ideal candidate will be:

  • Highly organized and self-motivated
  • Professional, dependable, and accountable
  • Friendly and approachable
  • Resourceful and proactive
  • Comfortable working with diverse groups of people
  • Able to manage competing priorities and deadlines
  • Committed to supporting healthy and vibrant communities

Hours and Compensation

  • Part-time position: 20 hours per week
  • Hourly wage: $22.00–$25.00 per hour, depending on qualifications and experience

How to Apply

Interested candidates are invited to submit:

  • Cover Letter
  • Resume

Submit to sshealthss@gmail.com

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The South Shuswap Health Services Society is committed to creating an inclusive and welcoming workplace and encourages applications from all qualified

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SCOOP JUNE 2026

By Khaye Rufin, Executive Director

Copper Island Health and Wellness Centre is pleased to continue offering a variety of programs and services that support the health and well-being of residents throughout the South Shuswap.

Our popular monthly Seniors Educational Luncheons continue to bring community members together for learning, social connection, and wellness. Each event features guest speakers presenting on topics of interest to seniors, along with a monthly fitness activity (Seniors Walk in Sorrento Park) and a complimentary catered lunch for registered participants.

In May, we were delighted to host our luncheon at Sorrento Centre, where Jazmyn Evans of Grow & Change Horticultural Services delivered an engaging presentation on gardening, sustainable landscaping, and practical tips for creating thriving outdoor spaces. Thank you to everyone who attended and helped make the event a success.

Our next Seniors Educational Luncheon will take place on June 30 at White Lake Hall. Additional details will be announced soon. To receive updates about upcoming events and programs, please email sshssprograms@gmail.com and ask to be added to our mailing list.

Beginning in June, we are pleased to welcome two new counsellors to the Centre: Ella LaFleur and Carrie Kyle. They will be providing mental health and grief support through both individual and group counselling sessions, helping to expand access to these important services within our community.

We also continue to offer one-on-one technology support for individuals who would like assistance with computers, smartphones, tablets, email, online services, and other digital tools. Improving digital literacy can help people stay connected, access services, and build confidence using technology. To arrange a session, please email cisrcbb@gmail.com.

As our organization continues to grow, we are actively seeking new Board members who are passionate about supporting local healthcare and community wellness initiatives. If you are interested in helping guide our vision of bringing healthcare closer to home, please email cisrcbb@gmail.com to request an Expression of Interest form.

Current services available at Copper Island Health and Wellness Centre include:

• Public Health Child Health and Immunization Clinics – every 4th Monday per month
• Mobile LifeLabs Services (Tuesdays and Thursdays, 8:00 a.m. – 12:00 p.m.)
• Foot Care Services with Sherry Lucas, LPN (select Wednesdays)
• Community Integrated Services with Garnette Davidson
• Pregnancy Outreach Services with Tracy Wood, Shuswap Family Centre

We thank our community members, volunteers, partners, and supporters for helping us continue to provide accessible health and wellness services throughout the South Shuswap.
We would also like to extend our sincere gratitude to Copper Island Care for generously donating 10 raised garden boxes for seniors in our community. This contribution will help support healthy living, outdoor activity, and social connection for local seniors.

 

SCOOP MAY 2026

Copper Island Health and Wellness Centre
By Khaye Rufin

With the arrival of spring comes a season of growth, and at the Copper Island Health and Wellness Centre we are pleased to share several new and expanded services for our community. We are excited to welcome a Pregnancy Outreach Worker from the Shuswap Family Resource Centre. The Pregnancy Outreach Program is a free support service for pregnant individuals and families with young infants. The program focuses on perinatal and infant health and well-being, offering education, one-to-one support, and connections to community resources in an inclusive and welcoming environment. To book an appointment, please contact Tracy Wood, Pregnancy Outreach Worker, at (250) 832-2170 ext. 219 or by email at Tracy_wood@familyresource.bc.ca.
We are also pleased to announce that we have secured two years of funding through United Way BC to host monthly Seniors Luncheons. These events will feature guest speakers delivering educational sessions, as well as fitness activities, followed by a complimentary catered lunch for registered participants. Our first luncheon of the fiscal year was held at Shuswap Lake Estates, where trained responders from South Shuswap First Responders shared valuable information on emergency preparedness.
In May, we will host a seniors’ group walk in Sorrento led by instructors from JDY Fitness, followed by lunch at Zandunga Tacos. We will also hold an educational luncheon on May 26 at Sorrento Centre, featuring Jazmyn Evans from Grow & Change Horticultural Services. We look forward to welcoming additional guest speakers throughout the year and hosting events at various locations across the South Shuswap. For more information about our Seniors Luncheons, please email sshssprograms@gmail.com.
Beginning in June, we will welcome new counsellors who will offer mental health and grief support through individual and group sessions. We will also continue to provide one-on-one technology support to help improve digital literacy for those who need it. Please email cisrcbb@gmail.com for one-on-one computing help.
In addition, we are delighted to continue offering free JDY Fitness Workshops, funded through the Government of Canada’s New Horizons for Seniors Program. These weekly sessions provide a fun, safe, and social environment for participants. The low-impact classes are designed for older adults and individuals seeking a gentle form of exercise, incorporating seated or chair-supported movements. Each session includes a mix of strength training, low-impact cardio, balance and fall prevention exercises, stretching, and brain-engaging activities—helping participants build strength, confidence, and overall well-being.

At this time, we are actively seeking new board members. If you are interested in supporting our vision of bringing healthcare closer to home, please email cisrcbb@gmail.com to request an expression of interest form.

We would also like to extend our sincere gratitude to everyone who attended, donated to, and sponsored our Spring Dance and Auction Fundraiser. Thanks to your generosity, we raised nearly $7,000 to support the ongoing operations of our centre.

Our Annual General Meeting will be held on June 17 from 6:00 to 8:00 p.m. The location will be announced soon, please stay tuned for further details.

 

SCOOP APRIL 2026

April marks National Volunteer Week, and the South Shuswap Health Services Society would like to extend heartfelt thanks to the many dedicated volunteers who help keep our centre running year after year. From assisting with administrative tasks during LifeLabs clinic days to supporting our foot care services, their time, energy, and commitment make a meaningful difference. Quite simply, without our valued volunteers, we would not be able to offer the range of services our community depends on. We are always looking to grow our volunteer team. If you are interested in contributing your time and skills, please reach out to us by email at cisrcbb@gmail.com, by phone at 250-675-3661, or visit our website at www.sshss.ca. We would love to hear from you. We would also like to express our sincere appreciation to our sponsors and donors who made our Spring Dance and Auction Fundraiser such a tremendous success. Community support like this plays a vital role in sustaining and expanding the services we provide.
As we closed out our fiscal year, we were encouraged to see continued growth in the number of clients accessing our centre and its services. This reflects both the increasing need within our community and the trust placed in us to deliver accessible, quality care close to home.

Current Services at the Centre:
• LifeLabs Mobile Clinic (we also provide appointments for Fit Tests and ECGs) – Tuesdays and Thursdays, 8:00 a.m. to 12:00 p.m. (by appointment; call 250-675-3661)
• Interior Health (IHA) Immunizations – To book, call 250-833-4101
• IHA Mental Health and Substance Use Services – Available Fridays (to book, call 250-833-4102)
• Foot Care Clinic – Provided by Sherry Lucas, LPN (to book, call 250-675-3661)
New and Upcoming Services:
We are pleased to share that we will soon be offering services for clients participating in the Pregnancy Outreach Program
through the Shuswap Family Centre. This exciting collaboration will bring prenatal and postnatal care closer to home for families in our community.
We are also proud to announce that we have secured grant funding to expand our programming for 2026/2027. Planned initiatives include:
• Mental health and grief support sessions
• One-on-one digital literacy tutoring
• Fitness classes for seniors
• Health education workshops
• Social and community-building activities

Further details and schedules for these programs will be shared throughout the year. Please keep an eye out for upcoming announcements through our social media channels, by subscribing to our email list, or by becoming a member of the society.

Looking ahead, we are committed to strengthening meaningful partnerships with local businesses and community organizations. By working together, we aim to enhance access to primary care services and continue building a healthier, more connected South Shuswap community.